Volunteer
Volunteer
Shirejam 2023 has a number of roles available and is divided into a number of areas. These are listed below. There is a brief description with each job role and detailed job description linked.
If you would rather see the roles as one list please see the full list of roles click here
All roles can be done as a job share and anyone can apply, you don't have to be a leader or member in Scouts Hereford & Worcester.
If you are interested in volunteering or have any questions about a role please email info@shirejam.org.uk.
Core Team
Role Title
- Shirejam Trustee
Role Purpose
- Support Scouts Hereford Worcester successful delivery of Shirejam 2023 and 2026 by building and fostering support as continuous link between Scouts and Shirejam Event
- Board exists of County Commissioner County Chair and x4 Trustees and a representative from the Three Counties Showground
Key Accountabilities
- Support the County Commissioner and the Camp Chief to provide a balanced adventurous programme against POR for upto 4000 young people against a cost-effective model that is financially modelled and fit for purpose
- Principles and policy of the Scout Association are followed
- Shirejams own constitution is maintained correctly applied
- Liaise with key stakeholders Shirejam Trustees County Commissioner Three Counties Showground Staff
- Establish business needs in terms of accounts charity status VAT reporting and other appropaite decisions suitable to ensuring the longevity of Shirejam
People Skills
- Established leadership and influencing skills
- Relationship building
- Co-operative team player
- Able to work with remote teams
- Ability to engage with colleagues at all levels including Executive Management
- Strong track record in delivering projects and programmes of work
Technical Skills
- Project Management
- Good Communicator
- Solid Networking
Time Commitment
- Bi Monthly Meetings
- Shirejam Meetings as required
- Shirejam Event
To support the Senior Leadership Team or appointed representative in the successful delivery of Shirejam 2023.
Role Title
- District Representative
Role Purpose
- To support the Senior Leadership Team or appointed representative in the successful delivery of Shirejam 2023
Key Accountabilities
- Aid procurement of activities for your district to which are linked to the theme of the sub camp
- Provide on-site support for sub camp activities along with other District Representatives
- Filter Shirejam communications down to Groups
- Design and communicate District Site Allocation between Groups
- Ensure safety elements are complied with including risk assessments and application of ways of working procedure and policy
- Work with facilities and operations on site
- Support Communications Media social media are relevant suitable and appropriate and utilised to the benefit of Scouting and Shirejam
People Skills
- Experience of leading teams
- Relationship building
- Co-operative team player
- Able to work with remote teams
- Ability to engage with colleagues at all levels including Executive Management
Technical Skills
- Leading Teams
- Good Communicator
- Project management principles
Time Commitment
- Monthly Meetings
- Up to 2 hours a week administration increasing nearer the event
- Weekend Planning Meetings if required
- Week for Shirejam including set up and pack up days
Programme
To support the Programme Chief to lead the successful delivery of the Shirejam 2023 programme.
Role Title
- Deputy Programme Chief
Role Purpose
- To support the Programme Chief in the Successful delivery of Shirejam 2023 programme
Key Accountabilities
- Procure activities suitable for their zone Day Youth Programme Evening Youth Programme Day Visitor Programme Adult Programme suitable for their zone
- Manage a zone team of at least 3 people including at least 1 youth member
- Provide a balanced programme against POR for up to 4000 young people against a cost-effective model that is financially modelled and fit for purpose against the Sub Camp
- Ensure safety elements are complied with including risk assessments and application of ways of working procedure and policy
- Partner with facilities and operations on site
- Support Communications Media social media are relevant suitable and appropriate and utilised to the benefit of Scouting and Shirejam
- Liaise with key stakeholders Shirejam Trustees County Commissioner Three Counties Showground Staff and third parties
Role Specific
Shirejam Programme Team
People Skills
- Attention to detail
- Established leadership and influencing skills
- Experience working at District County or National Events
- Experience of leading teams
- Relationship building
- Co-operative team player
- Able to work with remote teams
- Ability to engage with colleagues at all levels including Executive Management
Technical Skills
- Leading Teams
- Good Communicator
- Project management principles
Time Commitment
- Monthly Programme Team Meetings
- Fortnightly meetings with Programme Chief
- Up to 4 hours a week administration
- Weekend Planning Meetings
- Week for Shirejam including set up and pack up days
To support the Programme Chief and deputy and deliver a successful Shirejam programme zone.
Role Title
- Programme - Zone Leader
Role Purpose
- To support the Programme Chief in the successful delivery of the Shirejam 2023 programme
Key Accountabilities
- Procure activities suitable for their zone Day Youth Programme Evening Youth Programme Day Visitor Programme Adult Programme
- Manage a zone team of at least 3 people including at least 1 youth member
- Provide a balanced programme against POR for up to 4000 young people against a cost-effective model that is financially modelled and fit for purpose against the Sub Camp
- Ensure safety elements are complied with including risk assessments and application of ways of working procedure and policy
- Partner with facilities and operations on site
- Support Communications Media social media
- Liaise with key stakeholders Shirejam Senior Leadership Team County Commissioner and third parties
Role Specific
Shirejam Programme Team
People Skills
- Experience working at District County or National Events
- Experience of leading teams
- Relationship building
- Co-operative team player
- Able to work with remote teams
- Ability to engage with colleagues at all levels including Executive Management
Technical Skills
- Leading Teams
- Good Communicator
- Project management principles
Time Commitment
- Monthly Programme Team Meetings
- Monthly Zone Team Meetings
- Up to 4 hours a week administration
- Weekend Planning Meetings
- Week for Shirejam including set up and pack up days
To support Programme Zone leads in the delivery of a success Shirejam programme zone
Role Title
- Programme Zone Support
Role Purpose
- To support their Zone Leader in the successful delivery of the Shirejam 2023 programme
Key Accountabilities
- Aid procurement of activities with their Zone leader Day Youth Programme Evening Youth Programme Day Visitor Programme Adult Programme suitable for their zone
- Provide on-site support for activities along with other zone support members
- Provide a balanced adventurous programme against POR for up to 4000 young people against a cost-effective model that is financially modelled and fit for purpose against an agreed zone of activities
- Ensure safety elements are complied with including risk assessments and application of ways of working procedure and policy
- Partner with facilities and operations on site
- Support Communications Media social media
- Liaise with key stakeholders Shirejam Senior Leadership Team County Commissioner and third parties
Role Specific
Shirejam Programme Team
People Skills
- Experience working at District County or National Events
- Experience of leading teams
- Relationship building
- Co-operative team player
- Able to work with remote teams
- Ability to engage with colleagues at all levels including Executive Management
Technical Skills
- Leading Teams
- Good Communicator
- Project management principles
Time Commitment
- Monthly Zone Team Meetings
- Bi-monthly Programme Team Meetings
- Up to 2 hours a week administration
- Weekend Planning Meetings
- Week for Shirejam including set up and pack up days
Operations
Lead a team of kitchens assistants to feed the Shirejam Team and visiting VIPs
Role Title
- Chef
Role Purpose
- To work with the Head of Operations to successful feed the Shirejam 2023 teams
Key Accountabilities
- Lead a team of kitchens assistants to feed the Shirejam Teams
- Ensure safety elements are complied with including risk assessments and application of ways of working procedure and policy
- Liaise with Head of Operations and Shirejam SLT
People Skills
- Established leadership and influencing skills
- Relationship building
- Co-operative team player
Technical Skills
- Chef Cook or Large Catering Experience
- Leading Teams
- Good Communicator
Time Commitment
- Up to Weekly Meetings
- 3 months before Up to 2 hours a week administration
- Weekend Planning Meeting if required
- Thurs to Sunday for Shirejam
Support the chef to feed the Shirejam team and visiting VIPs
Role Title
- Kitchen Assistants
Role Purpose
- To support the Chef in the Successful feeding of Shirejam 2023 teams
Key Accountabilities
- Assist to feed the Shirejam Team and VIP team
- Ensure safety elements are complied with including risk assessments and application of ways of working procedure and policy
People Skills
- Relationship building
- Co-operative team player
Technical Skills
- Chef Cook or Large Catering Experience
- Good Communicator
Time Commitment
- Weekend Planning Meeting if required
- Thurs to Sunday for Shirejam
Control Room Managers operating radios to support the operational running of Shirejam. Working in teams to cover the Incident control log and work closely with Operations, Media and Programme teams.
Liaising with Traffic and Security to aid smooth running of operations on site. Undertake roving patrols if required.
Role Title
- Site Communications Manager
Role Purpose
- To support the Media Chief in the Successful delivery of Shirejam 2023 programme
Key Accountabilities
- Maintain the comms channels during Shirejam 2023
- Operate a control centre with radio and telephone Support
- Support other Media Teams and aid to connect media channels
- Partner with facilities and operations on site
- Support Communications Media Social Media are relevant suitable and appropriate and utilised to the benefit of Scouting and Shirejam
- Liaise with key stakeholders Shirejam Trustees County Commissioner Three Counties Showground Staff
People Skills
- Attention to detail
- Co-operative team player
- Able to work with remote teams
Technical Skills
- Good Communicator
Time Commitment
- Weekly Meetings
- Upto 4 hours a week administration Three months prior to event
- Weekend Planning Meetings
- Week for Shirejam
Finance
Administer bookings for Shirejam 2023.
Role Title
- Booking Administrator
Role Purpose
- To support the Finance lead in the Successful delivery of Shirejam 2023 financial and budgetary requirements
Key Accountabilities
- Administer the booking requirements for Shirejam 2023
- Support on banking and digital payments with Finance Lead
- Partner with facilities and operations with Three Counties Showground and relevant SIA security contractor
- Support Communications Media Social Media are relevant suitable and appropriate and utilised to the benefit of Scouting and Shirejam
- Liaise with key stakeholders Shirejam Trustees County Commissioner Three Counties Showground Staff
People Skills
- Attention to detail
- Established leadership and influencing skills
- Relationship building
- Co-operative team player
- Able to work with remote teams
- Ability to engage with colleagues at all levels including Executive Management
Technical Skills
- Project Management
- Leading Teams
- Good Communicator
- Accountant andor strong financial management
Time Commitment
- Weekly Meetings
- Upto 4 hours a week administration
- Weekend Planning Meetings
- Week for Shirejam including set up and pack up days
Media
Media Team
Working with Scout Content SASU to produce high quality digital photographs and video and support the events social media channels
To support the Media Chief in the Successful delivery of Shirejam 2023 programme
Role Title
- Social Media Lead
Role Purpose
- To support the Media Chief in the Successful delivery of Shirejam 2023 programme
Key Accountabilities
- Maintain the Shirejam social media channels
- Support other Media Teams and aid to connect media channels
- Partner with facilities and operations on site
- Support Communications Media Social Media are relevant suitable and appropriate and utilised to the benefit of Scouting and Shirejam
- Liaise with key stakeholders Shirejam Trustees County Commissioner Three Counties Showground Staff
People Skills
- Attention to detail
- Co-operative team player
- Able to work with remote teams
Technical Skills
- Good Communicator
- Digital suite of tools from Adobe to HTML Skills
Time Commitment
- Weekly Meetings
- Upto 4 hours a week administration
- Weekend Planning Meetings
- Week for Shirejam including set up and pack up days
To support the Media Chief in the Successful delivery of Shirejam 2023 programme
Role Title
- Digital and Photography
Role Purpose
- To support the Media Chief in the Successful delivery of Shirejam 2023 programme
Key Accountabilities
- Provide photography and videography to Shirejam 2023
- Support other Media Teams and aid to connect media channels
- Partner with facilities and operations on site
- Support Communications Media Social Media are relevant suitable and appropriate and utilised to the benefit of Scouting and Shirejam
- Liaise with key stakeholders Shirejam Trustees County Commissioner Three Counties Showground Staff
People Skills
- Attention to detail
- Co-operative team player
Technical Skills
- Good Communicator
Time Commitment
- Week for Shirejam
- Meetings prior to Shirejam 2023 to plan for images
Stage
Role Title
- Main Arena Front of House Manager
Role Purpose and Key Accountabilities
- To oversee crowd control in the main arena for the opening closing
- ceremonies and evening entertainment
- To recruit and organise a team of marshals to assist with the entry and exit of districts to the main arena for the opening closing ceremonies
- To work with the Head of Stage and Entertainments to design the entry exit
- plans for the main arena including emergency evacuation plans
Internal Contacts
- Shirejam Team
- Head of Operations
- Head of Stage and Entertainments
- Deputy Camp Chief
- Camp Chief
People Skills
- Experience working at District County or National Events not essential
- Relationship building
- Co-operative team player
- Able to work with remote teams
- Ability to engage with colleagues at all levels including Executive Management
Technical Skills
- Good Communicator
- Project management principles
Time Commitment
- Meetings as required approx 1 every 3 months but will get more frequent
- nearer event
- Weekend Planning Meetings as required
- Weekend of Shirejam
Roles for Young People
Roles for Young People
We have a number of roles on the Shirejam team which are also open for young people (Explorer age & up) to apply for too. These roles will give you the opportunity to make an impact in Scouting at a County level while learning how to work with a large team.
Roles include supporting:
- Programmes zones
- Evening activities
- Media team
- Kitchen staff
If you are interested in one of these role please email
All roles will report to an adult volunteer.
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